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Ques : Describe Purpose of Reporting

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 What are the kinds of function carried out in an organization? List them here:

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Some of the functions in an organization are listed below along with their purposes.
Compare them with those on your list.

Visits: to know about the location, physical layout of a place or understand the
functioning of a factory or an office.

Inspection: to check whether machinery procured has been rightly installed and
functioning for the purposes for which it was procured, to assess the damages
caused to property for settling insurance claims.

Stock Verification: to physically check the quantity of stocks in a warehouse or
godown.


Feasibility assessment: to assess whether the location of a site is suitable for
setting up a premises there.


Reports can be written on each of the above functions.

In addition to these, the performance of operations within an organization is also
periodically assessed.

Performance Reports: to apprise the company on the functioning of a unit over
a given period of time.

Company Annual Reports: to apprise the shareholders about the activities,
capital investments and net profits of a company.

Sales Reports: to provide information about sales figures region-wise.
Project Reports: to provide information about the achievement of a project
undertaken.

An organization may also conduct surveys Writing Reports in order to gather information on various
matters of relevance to it:

Survey Reports: to gather information about people’s opinions on a service or
product, market needs etc.

Market Survey Reports: to assess market demand for services or products,
collect information about existing products.

Field Reports: to provide information about what is exactly happening in a field
of action.

Opinion Reports: to obtain information on popular opinion related to societal or
business issues.

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